Overview
The Office of Pre-College Programs hosts a wide variety of academic programs and camps during the summer. All students participating in these programs are obliged to comply with the same rules and guidelines. This module details a list of guidelines and rules for students in our day camp programs. Students cross-registered in a middle school level summer immersion program will still need to complete the Summer Immersion Program Rules and Guidelines module.
Specific dates, times, locations, and updated information will be emailed to parents and students two weeks prior to the session.
Check-In Information
Rebel Quest, Spanish Camp, and Makers and Mechanisms: Please note that morning check in for all students will be at the back of Lamar Hall (entrance opposite of the Grove).
Ecology Day Camp: Check in for Ecology Day Camp students will be at the Education Building at the UM Field Station located at 15 County Road 202, Abbeville, MS.
Check-Out Information
Rebel Quest and Makers and Mechanisms: Daily check-out is between 4:45 to 5:30 p.m. To ensure each students’ safety, an approved adult must come to the student’s classroom and sign the student out each evening.
Spanish Camp: Daily check-out is between 11:30 – 12:00. To ensure each students’ safety, an approved adult must come to the students’ classroom and sign the student out each evening.
Early check-out is available with advance notice to program staff. Program activities occur at different locations across the Oxford campus, so students may not be in the primary classroom area if a parent/guardian arrives for an early check-out. Check-out must occur at the primary classroom location with the instructor or program staff.
Lunch and Snacks
Rebel Quest: Students should bring their own lunch from Monday-Thursday. They will be provided two (2) snacks per day and lunch on Friday courtesy of Rebel Quest.
Spanish Camp: Spanish Camp is a half day camp. As such, lunch will not be provided for students. Students will be provided one (1) snack per day courtesy of Spanish Camp
Makers and Mechanisms: Students should bring their own lunch from Monday-Thursday. They will be provided two (2) snacks per day and lunch on Friday courtesy of Makers and Mechanisms.Extra snacks? Students are able to bring extra snacks in case they get hungry. It is recommended that parents/guardians do not pack anything that can trigger an allergic response (e.g. items with peanuts/tree nuts). Students are expected to not share their food with other students.
Items Needed Everyday
Backpack or tote bag, sunscreen, a thermos or refillable water bottle (we will provide one if the student does not have one), and lunch.
Clothing
Campers will be outside and active much of the time, so your child should wear comfortable, athletic, closed toe shoes (no Crocs, sandals, or flip flops) and casual outfits that are appropriate for outdoor play. Girls should avoid wearing dresses if possible. We want our campers to be cool and comfortable while participating in outdoor activities.
Pool Days: Campers should pack a bathing suit and a towel for pool days.
Art Activities: It is highly encouraged that students pack an oversized t-shirt to wear during art activities.
Extra clothes? It is encouraged for students to have an extra set of clothes in case of an accident.
Medications
Medications and relevant treatment plans should be documented in the Summer Medical Form along with an allergies, dietary restrictions, and/or other medical conditions the summer staff should be aware.
Campers should be able to self-medicate as Pre-College Programs staff, teachers, and counselors cannot administer any medicine, even over the counter medicine, to students.
If a student needs to take medication in the middle of camp, please check-in the medication with appropriate dose and schedule at morning check-in. Held medication will be kept in a secure storage area. The camper will need to check-out their medication with a summer staff member at the scheduled time.
Program Rules
Students will be expected to follow all rules set by their day camp teacher and counselors. As rules and expectations will change based on the activity that the students are engaging in, students will be given clear instructions and expectations before and during each activity (i.e. crossing the road, playing in the Grove, attending a field trip, working on a class activity, and swimming will all have different rules and expectations associated with them).
A few key rules that participants must follow at all times:
- Be kind and respectful in your words and in your actions to your classmates, teacher, and counselors.
- Never leave a room or activity space (such as the Grove) without permission from a teacher or counselor. Not even with a family member!
- Treat campus property and the property of your classmates gently and with respect.
- Do not endanger your safety or that of others.
- Do not disrupt programming.
Consequences for Rule Violations
If a student repeatedly breaks these rules and therefore hinders the experience and safety of themselves and/or other students, they will be referred to the program coordinator.
Referral to the coordinator the first time will result in a parent conference with the coordinator.
Referral to the coordinator a second time will result in dismissal for the remainder of the week.
Please note that all fees are non-refundable if a student is dismissed based on rule violations.
Excessive and Severe Violations
Emergency Information
In the event of an emergency between the hours of 8:00 am and 5:00 pm (CST), please call our office at 662-915-7621.
If an emergency occurs on campus, students must contact a counselor, staff, or the director immediately.
Contact lists for the staff and other emergency numbers will be provided by email in advance of the program.